Minutes of the Annual General Meeting 2007
Our 2007 Annual General Meeting was held at 2.00pm on Saturday 8th December 2007 at New House, Murton, Appleby in Westmorland, Cumbria. CA16 6ND. The minutes are as follows:
Present: Elaine Waite (chair), Marie Ammundsen, Newton Bowmer, Andreas Doebereiner, Ann Doebereiner, Sheila McDonald, David Murray, Daniel Nelson, Aaron Robshaw, Adrian Waite, Tim Wilson.
1. Apologies for Absence: Helen Batchelor, Simon Batchelor, Ann Bowmer, Elizabeth Greaves, Stephen Greaves, Ginette Murray, Susan Murray, Amy Waite, Anna Waite.
2. Minutes of the 2007 AGM. These were agreed as a true record. There were no matters arising.
3. Report of the Committee on the year 2006/2007 including the 2007 events. Elaine Waite reported that 2007 had been a successful year and that our main events at Skipton and Thorp Perrow had both gone well.
4. Financial Report. Adrian Waite reported the 2006/07 accounts. Copies are available to members who were not at the meeting on request.
5. Matters raised by members:
• Red Wyvern website. To access the members’ area, use ‘red’ as the ID and ‘wyverns’ as the password.
• It was agreed that Daniel Nelson would make an effigy of a man that could be used as a target by the archers.
• It was agreed that Ann Doebereiner would seek quotes for a banner in the style of John Clifford (1455-61).
• It was agreed that our liveries would be white with a large red wyvern on the back and a smaller red wyvern badge on the front in the style shown in the pictures of Graham Turner.
• It was confirmed that the constitution required that anyone under the age of sixteen who attended an event must be accompanied by a parent or guardian who is a member of the society.
• First Aid. It was established that Aaron Robshaw and Tim Wilson are qualified first-aiders. It was agreed that the society would reimburse Aaron Robshaw the cost of obtaining a first aid certificate.
6. Review of Constitution. It was agreed that no changes were required.
7. Review of Health & Safety Policy. It was agreed that no changes are required.
8. Election of Officers and Committee for 2007/08. The following were
elected:
• Ann Doebereiner - Committee Member
• Sheila McDonald - Health & Safety
• Aaron Robshaw - Archery Captain
• Adrian Waite - Captain and Organiser
• Elaine Waite - Chair and Organiser
• Tim Wilson - Health & Safety
9. Activities for 2007/08:
a. 2008 Events. It was confirmed that we would hold events at Skipton and Thorp Perrow again and would seek to hold a third during June 2008. It was agreed that we would attend events organised by other organisations including Towton, Rockingham (subject to receiving an invitation) and Blore Heath. We would attend Tewkesbury but it was noted that Adrian and Elaine Waite would attend as traders.
b. Winter activities. It was agreed to hold a winter practice. Newton Bowmer agreed to find out when we could attend one of the practices organised by the Nevilles
c. Publicity and Recruitment. It was agreed to buy a listing in ‘Skirmish’, to display recruitment posters and to seek listings on appropriate websites.
10. Any Other Business. There was none.
The meeting closed at 3.30pm.
Present: Elaine Waite (chair), Marie Ammundsen, Newton Bowmer, Andreas Doebereiner, Ann Doebereiner, Sheila McDonald, David Murray, Daniel Nelson, Aaron Robshaw, Adrian Waite, Tim Wilson.
1. Apologies for Absence: Helen Batchelor, Simon Batchelor, Ann Bowmer, Elizabeth Greaves, Stephen Greaves, Ginette Murray, Susan Murray, Amy Waite, Anna Waite.
2. Minutes of the 2007 AGM. These were agreed as a true record. There were no matters arising.
3. Report of the Committee on the year 2006/2007 including the 2007 events. Elaine Waite reported that 2007 had been a successful year and that our main events at Skipton and Thorp Perrow had both gone well.
4. Financial Report. Adrian Waite reported the 2006/07 accounts. Copies are available to members who were not at the meeting on request.
5. Matters raised by members:
• Red Wyvern website. To access the members’ area, use ‘red’ as the ID and ‘wyverns’ as the password.
• It was agreed that Daniel Nelson would make an effigy of a man that could be used as a target by the archers.
• It was agreed that Ann Doebereiner would seek quotes for a banner in the style of John Clifford (1455-61).
• It was agreed that our liveries would be white with a large red wyvern on the back and a smaller red wyvern badge on the front in the style shown in the pictures of Graham Turner.
• It was confirmed that the constitution required that anyone under the age of sixteen who attended an event must be accompanied by a parent or guardian who is a member of the society.
• First Aid. It was established that Aaron Robshaw and Tim Wilson are qualified first-aiders. It was agreed that the society would reimburse Aaron Robshaw the cost of obtaining a first aid certificate.
6. Review of Constitution. It was agreed that no changes were required.
7. Review of Health & Safety Policy. It was agreed that no changes are required.
8. Election of Officers and Committee for 2007/08. The following were
elected:
• Ann Doebereiner - Committee Member
• Sheila McDonald - Health & Safety
• Aaron Robshaw - Archery Captain
• Adrian Waite - Captain and Organiser
• Elaine Waite - Chair and Organiser
• Tim Wilson - Health & Safety
9. Activities for 2007/08:
a. 2008 Events. It was confirmed that we would hold events at Skipton and Thorp Perrow again and would seek to hold a third during June 2008. It was agreed that we would attend events organised by other organisations including Towton, Rockingham (subject to receiving an invitation) and Blore Heath. We would attend Tewkesbury but it was noted that Adrian and Elaine Waite would attend as traders.
b. Winter activities. It was agreed to hold a winter practice. Newton Bowmer agreed to find out when we could attend one of the practices organised by the Nevilles
c. Publicity and Recruitment. It was agreed to buy a listing in ‘Skirmish’, to display recruitment posters and to seek listings on appropriate websites.
10. Any Other Business. There was none.
The meeting closed at 3.30pm.
Minutes of the Committee Meeting held on 27th May 2007 at Skipton Castle!
Present: Ann Doebereiner, Sheila McDonald, Adrian Waite, Elaine Waite, Tim Wilson.
1. Apologies for Absence
David Murray, Amy Waite.
2. Minutes of the meeting held on 29th April 2007.
The minutes of the meeting held on 29th April 2007 were agreed as a true record. There were no matters arising.
3. Financial Report
It was reported that there had been few transactions since the April meeting, the main one being that Elaine Waite had claimed £50 expenses for buying food for the practice weekend and the weekend at Towton.
4. Matters arising during Skipton event
Mary McDonald had inspected the weapons owned by the group and by individual members and had found that some did not comply with the health and safety policy. It was agreed that the group should buy three new billhooks that were more authentic than the current ones as well as compliant with the health and safety policy. Ann Doebereiner agreed to identify potential suppliers and prices. Adrian and Elaine Waite agreed to arrange for the disposal of the old billhooks.
The kitchen fire range had been damaged by fire and was also found to be too low over the firebox and too unstable. It was agreed that Ann Doebereiner would buy a new range on behalf of the group.
The Knight School was considered a great success. However, it was agreed that more members were required to attend to assist public children with the bill drill. It was suggested that a ‘dummy’ should be acquired. It was agreed that Daniel Nelson be asked if he could make one with expenses met by the group.
It was noted that the stock of blunt arrows is becoming depleted. It was agreed to buy a further 24 blunt arrows with brown or black flights. Ann Doebereiner agreed to provide a quotation. It was also agreed that the group would buy some archers’ stakes for use in demonstrations. It was agreed that Ann Doebereiner would buy eight on behalf of the group.
5. Website
Adrian Waite updated members on the website. Design is now complete, but there is a need to change the registration agent before the site can be relaunched. This is being progressed by Adrian Waite and RJM solutions.
6. Members’ Handbook
Adrian Waite will arrange for a draft of the members’ handbook is to be circulated to all committee members for their observations before publication. A copy will then be provided to all members who have paid their subscriptions for 2007.
7. Newsletter
It was agreed that Adrian Waite would circulate another newsletter before the Tewkesbury event.
8. Recruitment
It was reported that Andrew and Glynis Parfitt had joined the group.
It was agreed that Adrian Waite would circulate recruitment posters around libraries.
9. Transport
Adrian and Elaine Waite asked if any committee members would be able to help to load or unload the van in Murton before or after Thorp Perrow. It was agreed that a similar request be made to all members in the next newsletter.
10. Date of Next meeting
25th August 2007 at 6.00pm at Thorp Perrow Arboretum, North Yorkshire.
1. Apologies for Absence
David Murray, Amy Waite.
2. Minutes of the meeting held on 29th April 2007.
The minutes of the meeting held on 29th April 2007 were agreed as a true record. There were no matters arising.
3. Financial Report
It was reported that there had been few transactions since the April meeting, the main one being that Elaine Waite had claimed £50 expenses for buying food for the practice weekend and the weekend at Towton.
4. Matters arising during Skipton event
Mary McDonald had inspected the weapons owned by the group and by individual members and had found that some did not comply with the health and safety policy. It was agreed that the group should buy three new billhooks that were more authentic than the current ones as well as compliant with the health and safety policy. Ann Doebereiner agreed to identify potential suppliers and prices. Adrian and Elaine Waite agreed to arrange for the disposal of the old billhooks.
The kitchen fire range had been damaged by fire and was also found to be too low over the firebox and too unstable. It was agreed that Ann Doebereiner would buy a new range on behalf of the group.
The Knight School was considered a great success. However, it was agreed that more members were required to attend to assist public children with the bill drill. It was suggested that a ‘dummy’ should be acquired. It was agreed that Daniel Nelson be asked if he could make one with expenses met by the group.
It was noted that the stock of blunt arrows is becoming depleted. It was agreed to buy a further 24 blunt arrows with brown or black flights. Ann Doebereiner agreed to provide a quotation. It was also agreed that the group would buy some archers’ stakes for use in demonstrations. It was agreed that Ann Doebereiner would buy eight on behalf of the group.
5. Website
Adrian Waite updated members on the website. Design is now complete, but there is a need to change the registration agent before the site can be relaunched. This is being progressed by Adrian Waite and RJM solutions.
6. Members’ Handbook
Adrian Waite will arrange for a draft of the members’ handbook is to be circulated to all committee members for their observations before publication. A copy will then be provided to all members who have paid their subscriptions for 2007.
7. Newsletter
It was agreed that Adrian Waite would circulate another newsletter before the Tewkesbury event.
8. Recruitment
It was reported that Andrew and Glynis Parfitt had joined the group.
It was agreed that Adrian Waite would circulate recruitment posters around libraries.
9. Transport
Adrian and Elaine Waite asked if any committee members would be able to help to load or unload the van in Murton before or after Thorp Perrow. It was agreed that a similar request be made to all members in the next newsletter.
10. Date of Next meeting
25th August 2007 at 6.00pm at Thorp Perrow Arboretum, North Yorkshire.
